Welcome to the Exhibitor Services Manual!

Your Guide to a Seamless Onsite Experience 

The Official Service Contractor is (EES) Expo Event Services:

Phone: (201)300-2782 Email: [email protected]

Important Deadline: The EES Discount Ordering Deadline is September 9th, 2025. To obtain discount prices, payment must be received
in full by September 9th, 2025. All orders must be received no later than ten (10) working days prior to the show opening.

Welcome Exhibitors!

We look forward to assisting you in the months ahead as you prepare to have an amazing experience exhibiting at IECSC and getting your products in front of key industry buyers. Please note height restrictions have changed. Please review this in the Key Details and Forms section - Rules and Regulations form to ensure compliance with show rules.

IMPORTANT SHOW INFORMATION

Exhibitor Services Manual:

Exhibitor Registration

EES Website and Ordering 

Key Details & Forms

Building Contractors 

Vendor Forms

Health Permit Information: Tattoo, Body Art, Permanent Makeup

Hotel, Travel & Parking

Important Dates and Deadlines

ASAP!

Hotel Discount

Reserve your hotel at the discounted IECSC rate, available only through our partner Connection Housing.  

ASAP!

Exhibitor Insurance

Please purchase or upload insurance 

ASAP!

Update Online Listing

Update your online listing using The Hub 

September 3rd

EAC Form (if applicable)

Needs to be submitted no later than September 3rd.

September 9th

Variance Request Form Deadline

Variance Request Forms must be approved by Event Management

September 9th

Expo Event Services Ordering Discount

Please reference the EES Kit.

September 26th and 27th

Direct-To-Show Shipments Arrival Dates

View shipping information in the EES manual.

Below you will find important show dates, helpful links, and resources:

  • Exhibitor Registration - Now integrated into your exhibitor hub!
    • The registration link will be found once you log into the Hub. If you need assistance, please reach out to Derrick Ro, [email protected]
  • Exhibitor Hub - This is where you will be able to edit your company's exhibitor listing with pictures and products, which is viewed by attendees and available on the show's mobile app!
    • Log in with the contact email that has received the confirmation letter. Then create a personalized password to access the hub. If you are unsure who the contact is, please reach out to Derrick Ro, [email protected]
  • Exhibitor Marketing Toolkit - Download logos and graphics to help promote your presence at the show and increase your brand exposure on social media.
  • Hotel & Travel - Connections Housing is the official housing company for IECSC. All hotel reservations must be made through Connections Housing to receive discount show rates. Beware of other housing companies claiming to have special rates for this event.

Key Contacts  

  • For questions about booth packages, registering staff, or accessing the Exhibitor Hub, contact our Exhibitor Services Manager, Derrick Ro.
  • For questions about sponsorship and participation in show experiences, contact our Operations Manager, Sadie Sauter.

  Have more questions?

CONTACT US

Beware of Scams and Solicitors

There is a known scam afflicting trade shows where exhibitors are contacted by people fraudulently claiming to have and sell the show’s attendee list. IBS and IECSC do not rent, share, or sell your email or physical address to any third parties. Read the Questex privacy policy. 

Please beware, they often use the show name, show logo or show organizer name in their signature. These companies have no association with Questex, IBS or IECSC. 

We’re sorry for the inconvenience that these spammers cause you — we receive these emails too.  

Please be conscientious of potentially disingenuous offers of attendee and hotel lists for IBS and IECSC unless you receive them directly from your event account representative.

 

HOTELS

Connections Housing (Par Avion) is the only official housing company for this event. To ensure that your hotel accommodations are booked under the official negotiated hotel and room rates for IBS & IECSC, please only book through Connections Housing. 

Beware of soliciting travel agencies!
In past years, we have been alerted of several travel agencies aggressively soliciting event attendees. It is important to note that the information these agencies provide is often untrue, many times involving service fees, non-existent room blocks, non-refundable deposits and false rates. Don’t fall for their sales pitch! IMPORTANT! Remember to only book your hotel through Connections Housing as they are the only official housing company associated with this event.

CONTRACTOR, LEAD RETRIEVAL, ADVERTISING, SPONSORSHIP SCAMS

Some exhibitors have reported that callers claiming to be the show contractor have threatened to cancel their booth space if they do not comply. These are scammers, please contact us immediately if you are contacted in this way. Lead retrieval equipment and service will be supplied by our exclusive partner Convention Services Data (CDS) and details will be found in the exhibitor manual. If you are ever unsure about a call or email, please contact your account representative.

 

OFFICIAL SHOW PARTNERS INCLUDE:

  • Convention Data Services (CDS)
  • GES (NY & LV)
  • Connections Housing
  • A2Z
  • Grip (mobile app)
  • EES (FL)